Engineering Administration Assistant

At Air Products, our purpose is to bring people together to reimagine what’s possible, collaborate and innovate solutions to the world’s most significant energy and environmental sustainability challenges. Grow with us as we embark on building tomorrow together by being the safest, most diverse and most profitable industrial gas company in the world. 

In the role of Engineering Admin Assistant you support the project execution capacity within our Northern Continent engineering team.

This role entails a combination of Import and export administrator, planner capability, and SAP support, requiring flexibility to move within those different requirements. This opportunity will suit a talented achiever looking to showcase their skills within a high performing team.

As back-up of the current job holder, based in Gent- Belgium, you will
Ensure compliance by:
*Adherence to import and export regulations

*Preparing and reviewing import and export documentation
*Coordinating shipments
*Collaborating with freight forwarders and logistics providers

*Liaising with customs authorities
*Accurately classifying imported and exported goods according to customs tariff codes

*Keeping comprehensive records of all import and export transactions

*Resolving any issues related to delays, damages or lost shipments.

You will be the primary user of Orchestra, our resource management software, to ensure timely, effective and efficient allocation of resources to our exciting projects in NC. To do that you will be working closely with Project and Discipline managers and engineers.

Typical activities:
* Driving allocations of engineers to projects

* Ensuring correct tasks, dates, hours and resources are requested for all projects in a timely manner
* Set up multi-discipline projects
* Highlight resource gaps and overloads

* Feedback project allocations to the project manager
* Close projects once complete

You will provide support to engineers for the development, execution and control of assigned proposals and projects.
Tasks include:
*Requesting quotations to vendors based on technical specifications
*Creating requisitions in SAP, based on those quotations, for technical scopes of supply
*Execution of Goods receipts in SAP upon confirmation of supply from engineers
*Resolve issues with invoices, in collaboration with accounting and purchasing department
*Back-up of Projects technical assistant, who is responsible for setting up projects in SAP and maintaining SAP numbers; financial closing out of projects and asset management; and project filing systems (Open Text)

Your profile
We are looking for candidates with a positive and energetic attitude towards work and an excellent attention to detail. You’ll have good, solid IT skills and experience using project software and experience in a Project office or a project related role is a benefit and you are an enthusiastic self-starter with excellent communication, interpersonal and teamwork skills.

Besides this, you will bring:
*Perseverance through obstacles, tenacious in nature
*Ability to adjust to the unexpected and adapt prior knowledge to unique situations
*Ability to work within a team framework with other internal disciplines (e.g. accounting, purchasing) and with
*Excellent English language skills in both writing and speaking. Dutch capability is a benefit.

What’s in it for you
As a strong global business, Air Products affords employees the opportunity and freedom to move between roles, countries, and specialisms to find the right career path for them.

We offer

• Flexibility - we understand everyone has commitments outside of work and offer flexible work arrangements to help you manage all those commitments. For this position partly remote working (2days/week on a fulltime base) can be an option.
• Learning and development opportunities – providing resources and tools to help you realize your full potential.
• A competitive salary – that recognizes the experience, skills, and abilities you bring to the company.
• A committed approach to sustainability – giving you peace of mind that you are working for a business that cares deeply about the environment and has set related performance goals.
• A positive experience – from recruitment to onboarding, development, and retirement. You will know you belong and matter at every stage.

At Air Products, we work in an environment where diversity is essential, inclusion is our culture, and each person knows they belong and matter. Come and grow with us!

We are the world’s largest hydrogen producer with over 80 years of industrial gas experience. We are hydrogen and industrial gas experts delivering safe, end-to-end solutions, investing in real, clean energy projects at scale, and driving the industry forward to generate a cleaner future.?

At Air Products, we work in an environment where we put safety first, diversity is essential, inclusion is our culture, and each person knows they belong and matter. To learn more, visit?About Air Products.