Executive Assistant – Xycle Holding (Part-time)

At Xycle, as an Executive Assistant, you will play a key role within a dynamic and fast-growing organization. You bring structure, overview, and calm to an environment where entrepreneurship, innovation, and collaboration are central. No two days are the same: you will switch between planning, communication, organization, and executive support, while contributing to an organization with international ambitions and societal impact.

Xycle is characterized by short lines of communication, a professional working environment, and a strong focus on quality and sustainable growth. As an Executive Assistant, you are an important link within the team and ensure that governance, organizational, and communication processes run smoothly.

• Executive and Board Support
  • Proactively manage and coordinate executive calendars.
  • Prepare, schedule, and follow up on appointments, meetings, and strategic sessions.
  • Identify priorities, deadlines, and governance sensitivities.
  • Act as the first point of contact for internal and external stakeholders of the executive team.

• Governance, Decision-Making, and Reporting
  • Prepare and coordinate executive and management meetings.
  • Organize and support meetings with the Supervisory Board and shareholders.
  • Prepare agendas and collect, structure, and distribute meeting documents in both Dutch and English.
  • Take minutes and monitor decisions, action points, and governance agreements.
  • Follow up on actions and communication towards the executive team, Supervisory Board, and shareholders.
• Administration, Documentation, and Confidentiality
  • Handle correspondence in Dutch and English.
  • Manage and structure digital files and confidential documentation.
  • Support the preparation of reports, presentations, and policy documents.
  • Ensure accurate and timely information sharing with stakeholders.
• Events, Travel, and International Relations
  • Organize events, meetings, and representative activities.
  • Coordinate visits from international shareholders, Supervisory Board members, and business relations.
  • Arrange business travel for the executive team, including flights, accommodation, and travel documentation.
  • Coordinate with internal departments and external parties such as venues, suppliers, and hospitality partners.
    * Ensure a professional appearance in all external interactions.
• Process Support and Professionalization
  • Identify opportunities for improvement within executive and board support processes.
  • Contribute to efficient and professional ways of working.
  • Support organization-wide projects and strategic initiatives.

Education and Experience

• Completed mbo+/higher vocational (HBO) degree, preferably in a secretarial, administrative, or management support-related field.
• At least 3 to 5 years of relevant work experience as an Executive Assistant or Executive Secretary.
• Experience in a governance environment or supporting executive teams, Supervisory Boards, and shareholders is considered a plus.

Knowledge and Skills

• Excellent command of the Dutch language.
• Very good command of the English language, both written and spoken.
• Experience preparing and supporting formal board-level meetings.
• Proficient in MS Office and digital collaboration tools.
• Strong planning, organizational, and prioritization skills.

Personal Competencies

• Discreet, trustworthy, and careful with confidential information.
• Proactive, independent, and organizationally sensitive.
• Stress-resistant and flexible in an international working environment.
• Professional, communicative, and representative.
• Accurate, structured, and quality-driven.

• The opportunity to work in an ambitious, international, and future-oriented organization where you contribute to a more sustainable world.
• A gross monthly salary between €3,400 and €4,200 (based on full-time employment and depending on experience).
• A position for 3 days per week (24 hours).
• Attractive secondary benefits, including 25 vacation days (based on full-time employment), travel allowance, and a good pension scheme.
• Plenty of opportunities for professional and personal development.

This job profile provides a general overview of the position. Depending on the development of Xycle, the role and responsibilities may be adjusted or expanded in consultation.

Xycle is a young and ambitious organization. Our first plant in Rotterdam serves as the blueprint for a global revolution in plastic recycling. We are technically driven, practical by nature, and united by one goal: making circularity possible.