Corporate Services Office Admin

At ADM, we harness the power of nature to make food accessible worldwide. Through groundbreaking innovations, a comprehensive portfolio of ingredients, and a strong focus on sustainability, we help our customers address current and future challenges. We are a global leader in human and animal nutrition, as well as a leading provider of agricultural products. Our broad offering, extensive expertise, global footprint, and logistics capabilities enable us to meet the needs of food, beverages, health, and well-being. From the origin of an idea to the realization of a fully developed solution, we enrich the quality of life worldwide.
We are currently seeking a Corporate Services Office Admin to join our team on a part-time basis (28–32 hours per week). In this role, you will work alongside the Front Office team and be responsible for supporting our international office in Amsterdam.

Front Office, Administration, and Facilities

• Manage the front-of-house function, ensuring a high standard of service for employees and visitors at all times
• Perform front office duties, including greeting visitors, answering phone calls and emails, reserving parking spaces, and handling packages
• Manage stationery and consumables stock, ensuring regular stock checks and timely reordering
• Maintain and update office administration manuals, policies, and guidelines to improve efficiency
• Process purchase orders and invoices in line with company procedures and timelines
• Coordinate subcontractors, external vendors, and building management services (e.g., confidential shredding, window cleaning, office cleaning, maintenance)

Support general facilities needs and maintain a safe, tidy, and welcoming office environment

Culture, Service, and Safety

• Identify and help drive initiatives that strengthen ADM’s on-site culture
• Support internal communication to colleagues as needed
• Organize and support key on-site (social) events, such as global initiatives, town halls, and celebrations
• Partner closely with HR to manage access badge distribution and ensure timely reporting of any deviations to maintain security
• Participate in the BHV team, prioritizing health and safety
• Ensure compliance with office policies and procedures (e.g., clear desk policy, safety/BHV)
• Identify and suggest opportunities for process and office management improvements

Team and Management Support

• Provide administrative and operational support to the local management team, including event coordination as required
• Collaborate closely with the Office Manager to deliver a high standard of professionalism and service
• Maintain an optimal floor plan and workplace utilization in coordination with local leadership

• 3+ years of experience in office administration, front office, or a PA role within a professional environment
• Proficiency in Dutch and English (written and spoken)
• Strong service orientation and customer focus
• Excellent communication skills and a collaborative mindset
• Friendly, welcoming, and professional attitude — acting as the face of the company for visitors and colleagues
• Flexible, proactive, and positive “can-do” mentality
• Demonstrates ownership of the workplace with a continuous improvement mindset
• Self-starter who works independently and takes initiative
• Committed to fostering inclusion, diversity, and engagement
• Strong IT skills, including Microsoft Office, and the ability to quickly learn new systems
• Eager to contribute to continuous learning and team development

Diversity, equity, inclusion and belonging are cornerstones of ADM’s efforts to continue innovating, driving growth, and delivering outstanding performance. We are committed to attracting and retaining a diverse workforce and create welcoming, truly inclusive work environments — environments that enable every ADM colleague to feel comfortable on the job, make meaningful contributions to our success, and grow their career. We respect and value the unique backgrounds and experiences that each person can bring to ADM because we know that diversity of perspectives makes us better, together.

For more information regarding our efforts to advance Diversity, Equity, Inclusion & Belonging, please visit our website here: Culture, Engagement & Inclusion | ADM.

At ADM, we unlock the power of nature to provide access to nutrition worldwide. With industry-advancing innovations, a complete portfolio of ingredients and solutions to meet any taste, and a commitment to sustainability, we give customers an edge in solving the nutritional challenges of today and tomorrow. We’re a global leader in human and animal nutrition and the world’s premier agricultural origination and processing company. Our breadth, depth, insights, facilities and logistical expertise give us unparalleled capabilities to meet needs for food, beverages, health and wellness, and more. From the seed of the idea to the outcome of the solution, we enrich the quality of life the world over. Learn more at www.adm.com.